Cancellation Policy and Fees

Cancellation Policy and Fees

Cancelling a booked trip will have the following charges will be payable:

  • There is a 30% cancellation fee up to 16 weeks before the start of your tour.
  • From 16 weeks to 4 weeks before the tour: 50% of your balance.
  • If you cancel within 4 weeks of the start of the trip, no refund can be paid.
  • If you cancel and we can fill your space again, you will receive a refund less 10%

We recommend that you take out travel insurance to cover cancellation possibilities.

Insurance Recommendations

Insurance Recommendations

We do advise  insurance:

  • Travel Insurance — If you fall sick or have an accident or fall ill during the course of the trip, you will miss part of your tour, and hospital fees and other expenses can be expensive. We strongly advise you to take out travel insurance for yourself for the entire length of the trip in advance of departure
  • Cancellation Insurance — This is often included in your Travel Insurance, but if for any reason you have to cancel your tour after the refund cut-off dates, cancellation insurance can help you recuperate your costs
  • Camera Insurance — We also suggest that you insure your photography equipment and belongings if not included in your home or travel insurance. If you already have your gear insured, double check that you are covered for international travel too, if you are visiting Iceland from another country

Frequently Asked Questions

Frequently Asked Questions

Electrical Power in Iceland?

Iceland uses 220V DC, so power adaptors are needed for North American products that use 110V AC. Most current computers and battery chargers will run on 220V DC with the adaptor.

Will we need cash?

Once the tour begins, all hotel, food and travel are covered. Hotels and meals before and after the tour and can be purchased with credit cards or cash. The official currency is the Icelandic Krona. Dollars and Euros are not widely accepted, though it is relatively easy to get a local cash advance from an ATM.

A little about Iceland

A little about Iceland

The land of fire and ice is an amazing place to visit. The official tourist site VisitIceland.com has a wealth of basic information about the country.

Clothing

Clothing

For those that were not Boy Scouts or Girl Guides, be prepared.

The average daily temperature is about 8°, with evenings at 4°. The weather will probably include a few rainy days, so be prepared with layers of clothing, with gloves and a hat being good ideas.

The tour will not include a lot of hiking, however waterproof hiking boots are a good idea.

All dining and evening events will be informal and relaxed.

Timed for Photographers

Timed for Photographers

A photo tour has to take into account that the best light for most landscape and nature shoots is first thing in the morning, and around dusk. 

Mornings

We will take it a step further by including breakfast while on the road to morning shoots, and coffee and snacks on site while shooting.

Evenings

Meals and evening events will be scheduled around the sunsets, allowing those impressive nature shots to be done in the evening golden hour.

Daytime shoots

Iceland's daytime sun during mid October does not get very high, so the angle of the light is still very nice. Many of the shoots scheduled in the cultural areas will be inside to minimize the direct 'overhead' sun.

Nights

The scheduling of a tour in October means that the aurora borealis will be available on nights when the skies are clear. Event scheduling will make sure that options for night shooting are as often as possible.

Special Equipment

Special Equipment

Here are some items that you should consider bringing along with you:

  • Power: Iceland runs on the same power as most of Europe, 220V DC (as opposed to North America with 110V AC). In order to plug in you need at least a travel adaptor since most current computers and battery chargers will run on 220.. We can provide power bars, though you will still need the adaptors.
  • Computer: Most stops will have a high speed internet connection, and when timing permits we will organize a slideshow for people to show off their images during breaks in the shooting.
  • Rain Gear: While it is easier to shoot on a sunny day, cloudy and rainy days can yield some dramatic images. We will provide plastic bags that can be used to wrap equipment in, however your own rain gear is always a good idea.
  • Filters: We will be doing several waterfalls, so bring along a variable neutral density filter in order to get those silky water shots.
  • Tripod: For both waterfalls and aurora borealis, a tripod is a must.
  • Flashes and other lighting: Some of the indoor shooting would definitely benefit from lighting equipment. We will supply an Icelight or two to help with the portrait lighting, however a flash on ETTL would be a good idea.
  • Night gear: We do plan a couple of outdoor shoots at night for auroras, so you will want to bring along a head lamp (preferably with a red option), along with light gloves for the cooler evenings.
  • Cell Phones: Cell coverage in Iceland is extensive, and coverage is available through most of the country. If your phone is unlocked, you can pick up a prepaid card from multiple suppliers.

Here are some resources that you might want to check out: